Request #1502

PUBLIC

Ref: Public Records Review Request - BLS/ALS Ambulance Transport Charges

Dear City Clerk:

Public Records Review Request

This is a Public Records Review Request. In this Public Records Review Request, the "City of Garden Grove" is meant to include the City of Garden Grove and the City of Garden Grove Fire Department. I request to review the following documents:

Billing Documents

1. For the calendar years 2010 through and including 2014, all City of Garden Grove billings, and detailed backup support for the billings, to ambulance companies, regarding BLS/ALS charges that the City of Garden Grove Fire Department considered it was owed from ambulance operators serving the City of Garden Grove.

2. For the calendar years 2010 through and including 2014, all ambulance company payments, and detailed backup support for the payments, to the City of Garden Grove, regarding BLS/ALS payments the ambulance companies made to the City of Garden Grove or City of Garden Grove Fire Department.

3. For the calendar years 2010 through and including 2014, CARE Ambulance Company payment checks and accompanying detail accounting backup (by individual ambulance transport) for ALS, BLS and Medical Supplies reimbursement to the City of Garden Grove or City of Garden Grove Fire Department.

4. For the calendar year 2010 through and including September 30, 2015, all checks and associated documents related to any CARE Ambulance Company payments or gifts to the City of Garden Grove for such items, including but not limited to: supplies, services, charitable contributions to City of Garden Grove or Garden Grove Fire Department sponsored charitable organizations or events, payments or gifts to employees of the City of Garden Grove or the Garden Grove Fire Department, rental of facilities or property, permits, licensing fees, etc.

Contract Documents

For the calendar years 2010 through and including September 30, 2015, City of Garden Grove and CARE Ambulance Company contract documents, change orders, and contract amendments, along with associated City of Garden Grove internal documents and CARE Ambulance Company correspondence and documents that relate to any contract, change order, or contract amendment between the City of Garden Grove and CARE Ambulance Company.

Correspondence

Request has been satisfied.
January 27, 2016
Message from Denise Kehn

Dear Mr. Stephen Wontrobski,

Attached is the information you requested regarding BLS/ALS charges, payments, and medical supply reimbursements for calendar years 2010 through 2014; and copies of contracts and amendments between the City of Garden Grove and CARE Ambulance. The City does not receive any payments or gifts from CARE Ambulance other than the medical supply reimbursement, therefore there are no additional records responsive to this request.

Sincerely,
Denise Kehn
Records Specialist
City of Garden Grove
714-741-5036

January 27, 2016
Due date extended by

RE: Request for Public Records - Notice of Determination

Dear Mr. Wontrobski,

The City of Garden Grove (the "City") has completed its initial review of your December 18, 2015, request for information regarding BLS/ALS Ambulance Transport Charges. This letter shall serve as the City's notice of determination as to whether your request calls for the disclosure of non-exempt and non-privileged public records in the possession of the City, pursuant to the California Public Records Act (the "ACT") (Government Code Section 6250, et seq.). The City's determination in this regard is as follows:

Records deemed responsive to your request have been located and are determined to contain responsive non-exempt, non-privileged information under the Act. City staff is, however, still in the process of gathering and assembling the requested documents. City staff anticipates completing the document review and making the documents available to you on or before Thursday, January 28, 2016.

Please feel free to contact me if you have any questions or concerns regarding this request.

Sincerely,
Denise Kehn
Records Specialist
City of Garden Grove
714-741-5036
Due date extended to: Thursday, January 28, 2016

January 15, 2016
Due date extended by

Re: Request for Public Records – NOTICE OF EXTENSION
City of Garden Grove

Dear Mr. Wontrobski,

The City of Garden Grove has received your records request dated December 18, 2015, in the City Clerk's Office on December 21, 2015, requesting information regarding BLS/ALS Ambulance Transport Charges. This letter shall serve as notification of the City’s intent to comply with your request for public records, pursuant to the California Public Records Act (the “Act”) (Government Code §6250 et seq.).

The City is in the process of evaluating this request and is compiling records in an effort to make a determination as to whether the request seeks copies of disclosable public records in the possession of the City of Garden Grove. However, notice is hereby given that the time limit to make this initial determination under the code shall be extended by fourteen (14) days to January 14, 2016, pursuant to Government Code §6253, for the following reason:

(a) The extension of time is reasonable and necessary for the proper processing of the request.
(b) Responsive records, to the extent they exist, may be located in several different departments.

As noted above, the City’s written determination as to whether the request seeks copies of disclosable, non-exempt and non-privileged public records in the possession of the agency shall be sent to you on or about January 14, 2016. Pursuant to the Act, thereafter any and all disclosable, non-exempt and non-privileged public records that are deemed responsive to your request will be made promptly available to you.

In the meantime, if you have any questions or concerns regarding the processing of this request, please contact me at 714-741-5036. Please note, Garden Grove City Hall will be closed from Thursday, December 24, 2015, through Friday, January 1, 2016.

Sincerely,
Denise Kehn
Records Specialist
City of Garden Grove
Due date extended to: Thursday, January 14, 2016

December 21, 2015
Assigned to Denise Kehn, Ellis Eun Rok Chang, Hang Harry Wong, Margarita A Abola, Robert W May, Svetlana Moure, David R Barlag
December 21, 2015
Request received
December 21, 2015

 

Closed on Jan 27
Respond