Request #7951
Dear Sir or Madam,
Pursuant to the state statutes regarding public information, I am inquiring to whether you can provide the following information:
1. A copy of any existing records showing information regarding depositor names, amounts and dates for unrefunded cash escrows, cash deposits, performance or construction bonds which have been deposited with your municipality that are currently available for release.
2. A copy of any records showing the (i) payee or vendor names, (ii) check issue dates, (iii) check number, (iv) FEIN and (v) dollar amounts of any uncashed /stale-dated vendor checks that have aged more than six months from the date of this letter in an amount equal to or greater than one thousand dollars ($1,000.00).
3. Financial spreadsheet, ledger, or any other accounting record of property tax overpayments, or claimed/unredeemed tax lien certificates which have been refundable for more than six months from the date of this letter showing the (i) payee names (ii) check issue dates, (iii) check numbers, (iv) FEIN and (v) dollar amounts over $1,000.00.
4. For the above three requests please include all the necessary claim forms, affidavits and instructions required for the reissuance of the deposits/outstanding/stale dated checks or refunds.
5. At what frequency are these records updated? Monthly, quarterly, semiannually, annually or upon request? Please confirm, if uncashed checks are remitted to state unclaimed property bureau. If so, after what aging period?
Thank you in advance for your assistance with this request.
Correspondence
Please click on the link below to access document(s) responsive to your request.
Thank you,
City Clerk’s Office
City of Garden Grove
Request for Public Records – City of Garden Grove Notice of Extension
The City of Garden Grove has received your records request dated August 11, 2022, Request #7951. The City’s intent is to comply with your request for public records, pursuant to the California Public Records Act (the “Act”) (Government Code §6250 et seq.).
The City is in the process of evaluating this request and is compiling records in an effort to make a determination as to whether the request seeks copies of disclosable public records in the possession of the City of Garden Grove. However, notice is hereby given that the time limit to make this initial determination under the code shall be extended by fourteen (14) days to September 5, 2022, pursuant to Government Code §6253, for the following reason:
(a) The extension of time is reasonable and necessary for the proper processing of the request.
As noted above, the City’s written determination as to whether the request seeks copies of disclosable, non-exempt and non-privileged public records in the possession of the agency shall be sent to you on or about September 5, 2022. Pursuant to the Act, thereafter any and all disclosable, non-exempt and non-privileged public records that are deemed responsive to your request will be made promptly available to you.
Sincerely,
City Clerk’s Office
City of Garden Grove
Due date extended to: Monday, September 05, 2022
Hi,
Good Morning! I hope you’re doing well.
Thank you for providing the information. It would be great if you could please share with me the claim instructions/ claim form for the reissuance of any outstanding check from the attached list.
Let me know if you have any questions. Thank you.