Request #1377
SUBJECT: PUBLIC RECORDS/OPRA/FOIA REQUEST
Pursuant to the laws and regulations regarding public information in your state, I hereby request:
1. A copy of any existing records showing such details as the depositor names, deposit amounts, deposit dates, and deposit purpose for every unrefunded cash escrow, certificate of deposit, cashier's check, personal check, and company checks that was a delivered guarantee for construction and/or maintenance of privately owned improvements to real property or for the restoration of publicly owned property to its original condition (e.g. for excavations in the city/county right of way).
2. A copy of any records showing the (i) payee names and vendor numbers, (ii) check issue dates, (iii) check identification numbers, and (iv) dollar amounts of every vendor check/uncashed check/stale-dated check which have been refundable for more than (6) months from the date of this letter in an amount equal to or greater than one thousand dollars ($1,000.00) that remains uncashed as of today.
3. Financial spreadsheet, ledger, or any other accounting record of property tax overpayments, or unclaimed/unredeemed tax lien certificates which have been refundable for more than (6) months from the date of this letter showing the (i) payee names, (ii) check issue dates, (iii) check identification numbers, and (iv) dollar amounts. Please also provide the last known address of the payee if possible. If a dollar amount threshold is necessary I ask that you provide amounts of $1,000 or more. Please only include items that are still eligible for release as of today and have not been escheated to the state.
In regards to #1, responsive documents to this request may include but not be limited to: Bond History Log, Performance Bond Deposit Report/List, Construction Cash Bond Report, Active/Open Cash Bond Report, Deposit List, Active/Open Cash Deposit List, Reimbursable Bond Report, and/or Outstanding/Active/Open Balance Report.
Some examples of the cash deposits that are being sought after may include, but not be limited to: tap fees, temporary trailer, right of way, landscaping, traffic/street lights, demolition, sidewalk/curb, trees, impact fees, winter handling, signs/temporary signs, seeding, street opening, monuments, driveway, grading/paving, earth moving, hydrant, maintenance, conservation, subdivision, wetlands conservation, erosion, and storm sewer.
In regards to #2, responsive documents to this request may include but not be limited to: Stale Dated/Uncashed Checks Report, Stale Dated Vendor/Payroll Checks, A/P Check/Warrant Reconciliation Report, Check/Warrant Reconciliation Report/Register Outstanding Check Warrants Report, Unclaimed Checks Report, and/or Outstanding Warrants Report.
Please E-MAIL any correspondences in regards to my request as I deal with several municipalities and it is much easier for record keeping. If the requested records are available in an electronic format (e.g., Excel) that can be delivered to me as an email attachment, then that is the format in which I would prefer to receive the records. If there is any cost to me for providing the requested records, then please give me an estimate of that cost by return email prior to incurring it on my behalf so that I can determine whether I can afford to prepay it. If this request should be addressed to some other public official, then I would appreciate your so advising and providing me with contact information for that official.
Thanks.
Correspondence
RE: REQUEST FOR PUBLIC RECORDS - NOTICE OF DETERMINATION
Dear Mr. Austin,
The City of Garden Grove has completed its initial review of your October 19, 2015, requesting information regarding uncashed/stale dated checks. This letter shall serve as the City's notice of determination as to whether your request calls for the disclosure of non-exempt and non-privileged public records in the possession of the City, pursuant to the California Public Records Act Government Code Section 6250. The City's determination in this regard is as follows:
Records deemed responsive to your request have been located and are determined to contain responsive non-exempt, non-privileged information under the Act. City staff is, however, still in the process of gathering and assembling the requested information. City Staff anticipates completing the document review and making copies available on or before Thursday, December 3, 2015.
Please contact me if you have any further questions or concerns regarding this request.
Sincerely,
Denise Kehn
Records Specialist
City of Garden Grove
714-741-5036
Due date extended to: Thursday, December 03, 2015
Re: Request for Public Records – Notice of Extension
City of Garden Grove
Dear Mr. Austin,
The City of Garden Grove has received your records request dated October 19, 2015, requesting information regarding uncashed/stale dated checks. This letter shall serve as notification of the City’s intent to comply with your request for public records, pursuant to the California Public Records Act (the “Act”) (Government Code §6250 et seq.).
The City is in the process of evaluating this request and is compiling records in an effort to make a determination as to whether the request seeks copies of disclosable public records in the possession of the City of Garden Grove. However, notice is hereby given that the time limit to make this initial determination under the code shall be extended by fourteen (14) days to November 12, 2015, pursuant to Government Code §6253, for the following reason:
(a) The extension of time is reasonable and necessary for the proper processing of the request.
As noted above, the City’s written determination as to whether the request seeks copies of disclosable, non-exempt and non-privileged public records in the possession of the agency shall be sent to you on or about November 12, 2015. Pursuant to the Act, thereafter any and all disclosable, non-exempt and non-privileged public records that are deemed responsive to your request will be made promptly available to you.
In the meantime, if you have any questions or concerns regarding the processing of this request, please contact me at 714-741-5036.
Sincerely,
Denise Kehn
Records Specialist
City of Garden Grove
Due date extended to: Thursday, November 12, 2015
Dear Mr. Austin,
Attached the list of outstanding/stale-dated checks for the City of Garden Grove in the amounts of $1,000 or more. The list has been provided in the format that the City maintains the information. Please click on the link below to access your information.
Information regarding property taxes would be obtained by contacting the County's Tax Assessor's Office at 714-834-2727. Their address is 625 N. Ross St., Room 251, Santa Ana 92701.
Sincerely,
Denise Kehn
Records Specialist
City of Garden Grove
714-741-5036