Request #1008
Under the Public Records Act., we request access and copies of unclaimed or outstanding checks, for the past five years, including the dates, names, last addresses, and amounts due the payees. (Generally these are accounts payable checks which haven't been cashed within six months.) (A list of actual copies, is acceptable.)
We are interested in amounts $5,000 or over and ones issued by your office (not ones that have escheated to the state unclaimed property office). It helps us all if your records have been reconciled to insure that none of the items have subsequently been reissued.
Our intent is to locate the rightful owners and assist them in claiming their money. Our firm has been in business over 32 years. We continue our mission of helping agencies, like yours, clear unclaimed items off their books, which is a good accounting practice, and help citizens recover their lost assets.
We are will to pay reasonable costs. Please give an estimate of the cost before beginning the work.
We appreciate a reply within 10 working days as provided for in the law.
Thank you.
Correspondence
Re: Request for Public Records – Notice of Extension
City of Garden Grove
The City of Garden Grove has received your records request dated April 27, 2015, requesting copies of unclaimed or outstanding checks for the past five years in the amount of $5,000 or over. This letter shall serve as notification of the City’s intent to comply with your request for public records, pursuant to the California Public Records Act (the “Act”) (Government Code §6250 et seq.).
The City is in the process of evaluating this request and is compiling records in an effort to make a determination as to whether the request seeks copies of disclosable public records in the possession of the City of Garden Grove. However, notice is hereby given that the time limit to make this initial determination under the code shall be extended by fourteen (14) days to May 21, 2015, pursuant to Government Code §6253, for the following reason:
(a) The extension of time is reasonable and necessary for the proper processing of the request.
As noted above, the City’s written determination as to whether the request seeks copies of disclosable, non-exempt and non-privileged public records in the possession of the agency shall be sent to you on or about May 21, 2015. Pursuant to the Act, thereafter any and all disclosable, non-exempt and non-privileged public records that are deemed responsive to your request will be made promptly available to you.
In the meantime, if you have any questions or concerns regarding the processing of this request, please contact me at 714-741-5036.
Sincerely,
Denise Kehn
Records Specialist
An extension letter is being sent to extend the deadline to respond to Thursday, May 21.
Due date extended to: Thursday, May 21, 2015
Your request for copies of unclaimed or outstanding checks for the past five years in the amount of $5,000 or over has been processed and is complete. Please click on the link below to access your information.
Sincerely,
Denise Kehn
Records Specialist
City of Garden Grove
714-741-5036